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Georgia Gwinnett County Board of Commissioners·Georgia

RP038-26 Provision of Maintenance of Computers, Printers, Scanners, Servers, and Peripheral Devices

Closes 10/27/2026$1M – $3MRequest for Proposal
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Description

The Gwinnett County Board of Commissioners seeks a qualified service provider to deliver an annual, county‑wide maintenance contract for all IT hardware—including desktops, laptops, tablets, servers, printers, scanners, plotters, and related peripheral devices—supporting over 6,500 users and 10,000+ devices. The contractor must provide on‑site response within four hours, 24/7 (6 am‑6 pm M‑F) support, preventive maintenance, parts inventory, detailed reporting, and certified staff for major OEMs. The contract is fixed‑price, all‑inclusive, and will be evaluated on experience, technical approach, references, cost, and optionally an interview.

Attached files

Contact

Bethany White(Purchasing Associate II)

[email protected]

(770) 822-5149

Key dates

Opened
10/15/2026
Questions due
10/21/2026
Closes
10/27/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
811212
Solicitation №
RP038-26

Budget estimate

$1,000,000 – $3,000,000

The RFP does not disclose a budget, but an annual maintenance contract covering 10,000+ devices for a large suburban county typically ranges from $1 million to $3 million, depending on service level (four‑hour response, parts inventory, OEM certifications) and the breadth of locations. The low end assumes minimal parts cost and modest labor rates; the high end reflects premium response times, extensive parts stocking, and comprehensive reporting requirements.

AI estimate from the solicitation

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