Description
The Maryland State Highway Administration (SHA) is seeking a qualified, small‑business‑reserved HVACR contractor to provide comprehensive preventive maintenance, repair, emergency response, and troubleshooting services for three SHA facilities in Dorchester County (Cambridge Maintenance Shop, Sailwinds Visitor Center, and Cambridge Creek Bridge Tender House). The three‑year firm‑fixed‑price contract requires quarterly preventive‑maintenance visits, an annual service, and on‑call repair labor (estimated 60 hours) with a parts‑allowance of $4,500. Contractors must supply all labor, tools, vehicles, and consumables, maintain a 24‑hour emergency phone line, and respond to emergency calls within two hours. All work must comply with state and federal codes, and the contractor must hold a Maryland HVAC Master Technician license and employ at least two licensed technicians.
• Scope: Quarterly and annual preventive‑maintenance inspections, filter/belt replacement, lubrication, refrigerant checks, coil cleaning, electrical and damper inspections, ice‑machine sanitation, seasonal startup/shutdown, and detailed service logs.
• Repairs: Diagnosis, parts replacement (motors, compressors, controls, etc.), written estimates for non‑emergency work, and emergency response within 2 hours (routine within 4 hours).
• Contract length: 36 months (Nov 15 2026 – Nov 14 2029).
• Location: 2954 Old Route 50, Cambridge, MD 21613 (three SHA sites).
• Minimum qualifications: Maryland HVAC Master Technician license for owners/principals, at least two licensed technicians, 3 years in business, registration with the State Department of Assessments and Taxation, and own equipment/vehicles.
• Small‑Business Reserve (SBR) designation – only certified small businesses may be awarded.
• Pricing: Separate line‑item rates for preventive‑maintenance services (12 services per site), hourly labor, trip charges, and a $4,500 parts allowance.
• Submission: Bids via eMMA by 1 PM on 11 May 2026; questions due 12 PM on 1 Nov 2026.