Trade Service Agreement - Chiller Maintenance

Eastern Kentucky University is seeking qualified contractors to provide on‑demand chiller maintenance services across its campuses. The contract will be non‑exclusive, allowing multiple vendors, and will be based on an hourly‑rate price‑contract covering labor, materials, and equipment. The initial term is two years with the possibility of up to three one‑year renewals, for a total possible duration of five years. Bidders must be registered in the Jaggaer e‑procurement system, provide required insurance, references, and confirm equipment availability within 30 mi of Richmond, KY. Key dates include a question deadline of 10/21/2026 and bid submission deadline of 10/19/2026. • Scope: Full‑service chiller maintenance (weekday, weekend, and holiday labor). • Contract: Hourly labor rates with a fixed material‑adder fee; renewal rates may adjust ±7% based on CPI. • Requirements: ACORD insurance, three recent references, equipment proximity, and compliance with EKU’s safety and site‑access policies.