KITCHEN EQUIPMENT REPLACEMENT PARTS

The Edinburg Consolidated Independent School District (ECISD) is issuing a competitive sealed proposal for the supply of kitchen equipment replacement parts to its 31 elementary, 6 middle, and 5 high schools, plus administrative offices. The contract is a term agreement starting approximately December 9 2026 and ending November 30 2027, with an optional two‑year renewal. The district expects to spend roughly $40,000 on parts in the first year and will issue purchase orders as needs arise; no minimum guaranteed volume is provided. Vendors must submit a discount percentage off catalog prices (including shipping) and be able to deliver to any campus within normal working hours. All orders must be accompanied by a purchase order, and invoices must be itemized per order. The district may award business to multiple vendors and retains the right to cancel or re‑award based on delivery performance or price changes. • Contract value estimate: ~$40,000 of parts in Year 1. • Delivery: to any school/site in the district, free freight, with delivery time to be quoted per order. • Discount model: vendors quote a percentage discount off catalog price (shipping included). • Term: Dec 9 2026 – Nov 30 2027 (≈12 months), renewable up to 2 years. • Submission deadline: 11 Nov 2026 4:00 PM CT; questions due 9 Nov 2026 1:00 PM CT. • Required documents: CIQ form, 1295 Certificate of Interested Parties, W‑9/Direct Deposit, and standard bid forms. • Evaluation factors: price, vendor reputation, quality, fit to district needs, past relationship, total life‑cycle cost.