Athletics Special Events, Pool of Vendors

Texas A&M University Athletics is creating a pool of qualified vendors to provide a full range of services for special‑event productions (concerts, festivals, etc.) at Reed Arena, Kyle Field, and other campus venues. Vendors will be selected on an event‑by‑event basis under a “master order” framework, allowing the university to call on the pool for future events without a guaranteed volume. The solicitation requires a complete technical proposal, references, pricing structure, signed execution of offer, and a notarized non‑collusion affidavit. Submissions are electronic only, and the contract may be renewed annually for up to five years total. • Scope includes event solicitation, artist booking, contract negotiation, production logistics, financial planning, and ancillary services (catering, security, staging, etc.). • No specific budget is disclosed; vendors must propose fee/commission/revenue‑share models for four event types. • Contract term is one year with optional annual renewals (up to four additional years). • All proposals must be signed; electronic signatures are acceptable.