Description
Washington County Public Schools (WCPS) is seeking a qualified vendor to supply and deliver bulk motor oil, diesel exhaust fluid, antifreeze, transmission fluid, gear oil, and grease for its Transportation Department on an “as‑needed” basis. The contract is a one‑year term (effective upon award) ending November 30 2027, with up to three optional one‑year extensions. Vendors must be registered in Maryland’s eMMA system, carry the required insurance, and meet extensive compliance certifications (e.g., anti‑collusion, de‑barment, drug‑free workplace). Deliveries are FOB Destination to the WCPS Bus Garage and must occur within three business days of order receipt. The solicitation includes multiple mandatory affidavits and a price‑proposal spreadsheet that must be completed in the prescribed format. No minimum purchase quantity is required, but the agency expects annual usage of roughly 2,300 gal of motor oil, 3,000 gal of DEF, and other fluids.
• Scope: Supply of bulk motor oil, automotive fluids, greases, and related products; deliveries within 3 business days; quality‑control and spill‑response requirements.
• Timeline: Posting 29 Oct 2026 → Questions due 6 Nov 2026 → Bid submission 1 Dec 2026 → Tentative award 15 Dec 2026 → Contract until 30 Nov 2027 (plus up to three 1‑yr extensions).
• Vendor requirements: eMMA registration, insurance (≥ $1 M GL, $1 M auto, workers comp, $2 M umbrella), background checks, multiple statutory affidavits, and compliance with Maryland procurement regulations.