Fitness Equipment & Repairs

The City of Pittsburgh’s Office of Management & Budget, on behalf of the Department of Parks & Recreation, is seeking a qualified vendor to provide purchase, quarterly preventive maintenance, and on‑demand repair services for commercial fitness equipment across multiple recreation facilities. The contract runs from December 1 2026 through November 30 2028 (two‑year base period with two one‑year renewal options). Vendors must be authorized distributors or service providers for a long list of manufacturers (e.g., Nautilus, Life Fitness, Precor, etc.) and must submit fixed‑price bids, including discounts off manufacturer catalogs, hourly rates for service/maintenance, and parts markup. The scope includes quarterly inspections, completion of detailed checklists, rapid response service calls (1‑day response, 72‑hour repair turnaround), and provision of new OEM parts. The City requires compliance with DBE participation goals and extensive insurance, bonding, and performance guarantees. • Contract value covers equipment sales, parts, labor, travel, and shipping for all listed facilities. • Quarterly preventive maintenance on each piece of equipment (four times per year). • Service call response within 1 business day; repair completion within 72 hours. • Mandatory DBE participation (minimum 18 % MBEs, 7 % WBEs, 5 % veteran‑owned, 3 % LGBTQIA+). • Required insurance (general liability $1 M per occurrence/$2 M aggregate, automotive $1 M/$2 M, umbrella $5 M, etc.) and performance/payment bonds (100 % of contract price). • Bids due electronically by 12:00 pm on November 23 2026; questions due by November 9 2026.