AWARDS, SERVICE AWARDS & PLAQUES

The Edinburg Consolidated Independent School District (ECISD) is seeking competitive sealed proposals from vendors to supply a variety of awards, service awards, and plaques for the district’s recognition programs. The contract is a term agreement running from approximately December 9 2026 through November 30 2027 (about 12 months) with an option to renew for up to two additional years if both parties agree. Vendors must submit detailed proposals, including pricing for each item, and comply with extensive contractual terms covering packaging, delivery, warranties, and compliance with state and federal regulations. The solicitation includes specific line‑item specifications for paperweight awards, paper awards, wooden plaques of various sizes and service years, walnut book clocks, and glass awards, with total quantities ranging from 20 to 275 units per item. Evaluation will be based on price, vendor reputation, product quality, fit with district needs, past performance, and total long‑term cost. • Scope: Manufacture and deliver custom‑engraved awards and plaques (metal, wood, glass, paper) for service‑recognition programs. • Quantity: 200‑275 units per paper award type; 100‑150 units per wooden plaque size; 20 walnut clocks; 100 glass awards. • Contract period: Dec 9 2026 – Nov 30 2027 (12 months) with possible 2‑year renewal. • Submission deadline: 11 Nov 2026 03:00 PM CT; questions due by 9 Nov 2026 02:00 PM CT. • Required attachments: Certificate of Interested Parties (Form 1295), Conflict of Interest Questionnaire, W‑9/Direct Deposit form, and other compliance certifications. • Evaluation criteria: price, reputation, quality, fit, past relationship, total cost of ownership.