Board of Elections Moving Services for Election Equipment

The Mecklenburg County Board of Elections is seeking a qualified vendor to provide comprehensive moving services for election and precinct equipment. The contract will begin by April 1 2027 and run for an initial three‑year term with two optional one‑year extensions. Vendors must supply their own trucks and trained crews, handle equipment per strict security and handling protocols, and be prepared to perform test runs and corrective deliveries around election dates. The award will be based on equipment capability, familiarity with the county, and price competitiveness. • Scope: Pickup, transport, delivery, inventory, and return of voting machines and related signage for all precincts in Mecklenburg County. • Requirements: Own enclosed trucks with lift gates, trained staff, uniformed personnel, chain‑of‑custody documentation, and insurance (minimum $1 M commercial general liability & automobile liability). • Timeline: Pre‑proposal conference (Nov 3 2026, non‑mandatory); questions due Nov 11 2026; proposal submission deadline Apr 1 2027; contract start Apr 1 2027. • Evaluation: 45 % equipment, 40 % familiarity with the area, 15 % price. • Contract: 3‑year base term, two optional 1‑year renewals; vendor responsible for all costs of test runs and corrective deliveries. • Contact: Paul Walker, Procurement Analyst ([email protected]).