Description
Kent Intermediate School District (Kent ISD) is soliciting proposals for a comprehensive DocuWare cloud‑based document management and workflow solution to replace its existing on‑premise OnBase system. The award will include software licensing, storage, data migration, integration, configuration, training, support, and professional services for a three‑ to five‑year term. Bidders must be Michigan‑based businesses and must submit sworn disclosures regarding familial relationships and Iran‑linked status. The district emphasizes strict data‑privacy compliance (FERPA, state privacy statutes) and requires robust security, encryption, and breach‑notification capabilities. The contract will be awarded after Board approval at the December 21, 2026 meeting.
• Migration from OnBase (≈9.8 GB DB, 25 GB files) to DocuWare cloud platform
• Required deliverables: software licensing, storage, capture/processing, workflows, integrations, training, support, and professional services
• Pricing to be provided for both three‑year and five‑year terms, with itemized breakdowns (software, storage, migration, implementation, support, etc.)
• Mandatory notarized disclosures (familial ties, Iran‑linked business) and “Made in Michigan” eligibility
• Bid deadline: 1:00 pm, Nov 9 2026; award expected Dec 21 2026
• Evaluation based on technical approach, team qualifications, references, and cost
• Project duration for implementation expected to be several months, followed by multi‑year service/maintenance