On Call Mechanical/HVAC Services

The City of Sherman, Texas is seeking qualified mechanical contractors to provide on‑call HVAC and mechanical services for municipal facilities. The contract is an annual, on‑call agreement with a base term of one year beginning October 1, 2026 and up to four optional one‑year renewals. Contractors must be able to respond to service calls within two hours (regular and after‑hours rates) and within 24 hours for less urgent issues, and must supply all labor, equipment, materials, and insurance required by the city. Proposals are due November 19, 2026 2 PM and must be submitted electronically via Public Purchase or in person/mail to City Hall. The award will be made by the City Council after technical and cost evaluation. • Scope includes installation, maintenance, and repair of HVAC systems (air handlers, chillers, boilers), pumps, motors, fans, compressors, and related piping (steam, chilled water, domestic water). • Required capabilities: welding/soldering, steam‑trap troubleshooting, compliance with building/mechanical/plumbing codes, and rapid response times. • Contract term: 1 year with up‑to‑four 1‑year renewal options; annual budget constraints may affect continuation. • Submission details: electronic through Public Purchase or hard‑copy to 220 W Mulberry St, Sherman, TX 75090; proposals must be sealed, signed, and include required insurance (General Liability $2 M, Workers’ Comp, Auto, etc.). • Evaluation: 65 points technical (experience, solution, risk) + 35 points cost; highest total wins. • Key dates: Questions due Nov 13 2026 10 AM; answers Nov 16 2026 4 PM; proposal deadline Nov 19 2026 2 PM; contract start Jan 1 2027.