HVAC Maintenance and Repair Service

The City of Killeen seeks qualified contractors to provide comprehensive HVAC maintenance, inspection, troubleshooting, repair, and emergency services for municipal facilities (including potential aviation sites). Proposals may be submitted for equipment below 7.5 tons, equipment 7.5 tons and above, or both; the City may award each category separately. The contract is initially for one year with the possibility of up to four one‑year renewals, subject to funding and performance. Services include routine preventive maintenance, after‑hours/emergency response, parts and refrigerant handling, warranty coordination, detailed documentation, and billing. Vendors must hold appropriate Texas HVAC contractor licenses, EPA refrigerant certifications, and meet all federal, state, and local compliance requirements. • Scope covers all City‑wide HVAC systems (rooftop units, chillers, VRF, geothermal, boilers, etc.) and may later include aviation facilities. • Mandatory 24/7 emergency and after‑hours capability with defined response times. • Pricing must include labor rates (regular, after‑hours, emergency), parts markup, service call fees, and any travel charges. • Contract term: 1 year, auto‑renewable up to 4 additional years, with optional 60‑day extension for re‑advertising. • Proposal deadline: 3:00 pm, 12 Nov 2026; questions due 3:00 pm, 4 Nov 2026. • No pre‑bid meeting; all communications via OpenGov e‑procurement portal. • Vendor must provide company profile, relevant experience, key personnel, licensing, insurance, and references.