Event Equipment Rental - Shining Stars

The School District of Greenville County is issuing a sealed‑bid Invitation for Bid to provide comprehensive event equipment rental services for its annual “Shining Stars” teacher recruitment event. The contractor must plan, deliver, set up, adjust, and break down approximately 91 booths, 100 banquet tables, 200 folding chairs, and associated drapery and pipe supplies at Southside High School on March 13, 2027. Responsibilities include advance planning with the district, on‑site coordination, delivery on March 12, 2027, setup completion before the event, and removal after the event, while maintaining safety, cleanliness, and compliance with district policies. The contract is a fixed‑price, one‑year award with an option to extend annually for up to three years. Bids are due November 6, 2026. • Provide all rental equipment (booths, tables, chairs, drapery, pipe, etc.) • Conduct advance planning meetings and layout consultation • Deliver and set up equipment on March 12, 2027 (starting 12:00 PM) • Adjust layout on‑site as needed, ensure safety and traffic flow • Break down and remove all equipment on March 13, 2027 (starting 1:00 PM) • Supply labor, transportation, fuel, taxes, and any other costs in an all‑inclusive price • Maintain drug‑free, smoke‑free, weapon‑free environment on district property.