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City of Lake Forest·California

Strategic Planning Software

Closes 11/18/2026$200k – $800kRequest for Proposal
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Description

The City of Lake Forest is seeking a vendor to provide a cloud‑based strategic planning software platform (SaaS) and associated implementation services. The solution must enable all city departments to create, track, and publicly display strategic plans, key performance indicators, and progress dashboards. The contract will run for three years (Jan 1 2027 – Dec 30 2029) with optional one‑year extensions, and includes initial implementation, training, ongoing subscription fees, and optional performance‑management workshops. • Cloud‑based SaaS platform for strategic planning and KPI tracking • Public‑facing dashboard with multilingual support and interactive map features • Integration with existing city systems and data migration services • Training for city staff and ongoing support resources • Initial three‑year term (possible two additional 1‑year extensions) • Mandatory pre‑proposal meeting (non‑mandatory attendance) on Nov 5 2026 • Questions due by Nov 9 2026; proposals due Nov 18 2026, 4 pm electronic submission.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Nidia Ruelas(Assistant to the City Manager)

[email protected]

(949) 461-3437

Key dates

Opened
10/28/2026
Questions due
11/9/2026
Pre-bid meeting
11/5/2026
Closes
11/18/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
2026-RFP-043

Budget estimate

$200,000 – $800,000

The RFP does not disclose a budget, but similar municipal SaaS implementations typically range from $150k to $750k for a three‑year term, covering licensing, implementation consulting, training, and optional workshops. Assuming an annual SaaS fee of $50‑$100k plus a one‑time implementation cost of $100‑$200k, the total contract value is likely between $200,000 and $800,000. Factors influencing the final amount include the scope of data integration, number of user licenses, and any optional performance‑management workshops.

AI estimate from the solicitation

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