Description
The Missouri Department of Transportation (MoDOT) is issuing an Invitation for Bid to establish multiple Time‑and‑Material (T&M) price agreements for HVAC maintenance and repair services across numerous counties and districts. The contract will be awarded on a lowest‑total‑bid basis and will run from the executed contract date through June 30 2029, with up‑to‑two one‑year renewal options. Bidders must submit fixed hourly rates for labor and a permissible supplies markup (max 15%). Participation is open to all qualified vendors registered in MissouriBUYS; M/WBE and Service‑Disabled Veteran participation are encouraged but not mandatory. The solicitation includes extensive line‑item pricing for each county, and bidders must respond to every line, even if opting not to bid on a specific county (enter $1.00).
• Scope: On‑call HVAC installation, maintenance, and minor repair services for MoDOT facilities.
• Contract type: Time‑and‑Material price agreement, multiple award possible per district.
• Duration: Up to ~2 ½ years (2026‑2029) with two optional 1‑year extensions.
• Pricing: Fixed hourly labor rate + up to 15 % supplies markup; mobilization mileage charge allowed.
• Mandatory registrations: Vendor must be registered in MissouriBUYS (MOVERS).
• Evaluation: 60 % weight on lowest hourly rate, 40 % on lowest supplies markup.
• Submission deadline: 12 Nov 2026, questions due 4 Nov 2026.
• Required documents: E‑Verify affidavit, lawful‑presence affidavit, certificate of insurance, and various compliance exhibits.