Mail House Services

Texas State University seeks a qualified mail‑house provider to deliver comprehensive mailing services primarily for the Admissions Office, with the ability to support other university departments. The contractor must store and fulfill approximately 920,000–1,000,000 pieces of inventory each year, offer a web‑based ordering and real‑time inventory‑tracking portal, process mailing lists (CASS certification, de‑duplication, presorting), perform addressing, labeling, folding, tabbing, gluing, collating, inserting, sealing, metering, and manual postage, provide on‑demand printing/copy and proofs, manage USPS documentation, and handle pickup/delivery of publications. The vendor must support Texas State’s nonprofit bulk‑mail permit, maximize postal discounts, assign a dedicated account representative, and complete mailing requests within 72 hours. The contract is a four‑year term with an optional one‑year extension, and proposals must be submitted by the November 13, 2026 deadline. • Annual mailing volume of ~920 k–1 M pieces • Full‑service mail processing (storage, printing, CASS, USPS compliance) • Web‑based ordering & inventory tracking portal • 72‑hour turnaround requirement for all requests • Four‑year base contract (option for a fifth year)