Turnkey Computer Rental & Support

Grapevine‑Colleyville Independent School District (GCISD) is seeking qualified vendors to provide a turnkey solution for computer rental and on‑site technical support for STAAR testing sites throughout Texas. The contract will cover provision of laptops (minimum Core i5, 8 GB RAM, 250 GB SSD, Windows 11), peripheral equipment, configuration of testing browsers, installation of speech‑to‑text software, power and networking setup, and full‑time on‑site technician support during testing windows. The vendor must also handle logistics for drop‑off, set‑up, takedown, and storage of equipment at multiple venues, provide 6 am‑6 pm CST customer service, and carry accidental‑damage/theft coverage. The agreement runs from the day after award through 30 June 2027 with four optional one‑year renewals (through 30 June 2031). • Provide approximately 375 laptops (Austin, Grapevine, Houston, San Antonio) plus accessories for each testing cycle. • Set up equipment on the first day of each testing week (or once for Grapevine) and remove after each week. • Supply at least one qualified on‑site technician per site, trained on STAAR procedures and background‑checked. • Maintain 24/7 (6 am‑6 pm CST) customer support and rapid issue resolution. • Deliver accidental‑damage and theft insurance coverage. • Submit required forms (financial proposal, vendor proposal, bid offer form, ethics certification, etc.) by 9 Nov 2026. • Contract may be extended annually up to 2031; no guaranteed quantities.