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Gwinnett County Government·Georgia

Provision of Maintenance of Computers, Printers, Scanners, Servers, and Peripheral Devices on an Annual Contract

Closes tomorrow$5M – $10MRequest for Proposal
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Description

Gwinnett County is seeking a county‑wide, annual maintenance service for all of its computer‑related equipment—including desktops, laptops, tablets, printers, scanners, servers, and mobile data terminals—across more than 100 facilities. The contractor must provide local staff capable of supporting over 6,500 users and 10,000 devices, deliver on‑site response within four hours, perform preventive maintenance, and supply parts, labor, and travel in an all‑inclusive price. The contract starts 1 December 2026, runs an initial term plus up to four optional 12‑month renewals (total up to five years), and requires extensive insurance coverage and certifications from major OEMs (HP, Dell, Panasonic).

Attached files

Contact

Bethany White(Purchasing Associate II)

[email protected]

(770) 822-5149

Key dates

Opened
10/14/2026
Questions due
10/21/2026
Closes
10/27/2026
Projected award
10/28/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541513
Solicitation №
RP038-26

Budget estimate

$5,000,000 – $10,000,000

The solicitation does not disclose a contract ceiling, but supporting > 10,000 devices and 6,500+ users across an entire county typically runs in the multi‑million‑dollar range. Assuming an all‑inclusive annual cost of $1‑2 million and a possible five‑year term (including renewals), the total award could be roughly $5‑10 million. Factors influencing the range include the depth of service levels (4‑hour response, 24/7 emergency support), OEM parts coverage, and insurance/administrative overhead.

AI estimate from the solicitation

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