Trade Service Agreement - HVAC Service

Eastern Kentucky University is seeking qualified contractors to provide on‑call HVAC technician services for its campus. The contract will cover all labor, materials, equipment, and related services required to maintain and service the university’s HVAC systems on an as‑needed basis. EKU may award the work in whole or in part and may use multiple vendors; the contract is non‑exclusive and has an initial two‑year term with up to three one‑year renewals (maximum five years). • Scope: On‑call HVAC technician labor (weekday, Saturday, Sunday, holiday) billed hourly; all‑inclusive rates required. • Contract term: 2‑year base, renewable annually up to 5 years total; rates subject to CPI adjustment (max ±7 %). • Requirements: Vendors must be registered in Jaggaer, provide ACORD insurance, three references, equipment within 30 mi of Richmond, KY, and answer mandatory bidder questions. • Dates: Questions due 10/21/2026, bid submission deadline 11/6/2026, bid opening virtual on same day.